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Topical Index

Looking for information on "how to do" or "where to find help" with a financial, operational or administrative activity? Search the topical index. This alpha index provides a web link (where available) and the department phone number where help can be found.

To ensure the quality and relevance of the information, please notify the Toolkit Coordinator of any broken links.

This page is continually updated, please check back soon.

 

Search for a topic: type CTRL F (Macintosh users, type COMMAND F) or select Edit>Find from the browser's toolbar. Enter a keyword to search; then click FIND NEXT on the pop-up menu to continue to the next index item containing the keyword being searched. Click on any to top to return to the top of the index.

Scan the list alphabetically: click on the letter below that corresponds to the first letter of the topic you are searching for in order to go to the section of the index starting with the letter selected. Click on any to top to return to the top of the index.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

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Area
Responsible Department/Phone
Ato top  
Academic Rights & Responsibilities adobe acrobat file Office of the Provost/ 828-1345
Acceptance and Administration of Contributions Policy adobe acrobat file Controller's Office/ 828-0388
Access Control Policy VCU Police/ 827-2273
Accounting for Cost Sharing Grants & Contracts/ 828-8104
Adjunct Faculty Resources adobe acrobat file Human Resources/ 225-4196
Adjunct Faculty Tuition Waiver Application adobe acrobat file Academic Finance/ 828-6349
Adjunct Faculty Tuition Waiver Application Word Document Academic Finance/ 828-6349
Administrative and Professional Faculty and Faculty Holding Administrative Appointments Office of the Provost/ 828-1345
Advancement ServicesAdvancement/ 828-2043
Affiliate Faculty Appointments adobe acrobat file Office of the Provost/ 828-1345
Affirmative ActionEEO/AA/ 828-1347
Alcohol and Drug Policy adobe acrobat file Office of the Provost/ 828-1345
Alternative Dispute Resolution adobe acrobat file Human Resources/ 225-4196
Administrative Dispute Resolution adobe acrobat file Human Resources/225-4196
Americans with Disabilities Act (ADA) VCU EEO/AA/ 828-1347
Annual Assessment of Faculty Performance Office of the Provost/ 828-1345
Aries Project Aries Project Director, 828-9954
Controller's Office/ 828-0388
SVP Finance/ 828-6116
Department of Assurance Services/ 828-2336
West/ 828-3400; East/ 828-1098
West/ 828-3400; East/ 828-1098
Authorizing Certain University Officers and Employees to Execute Contracts and Other Documents adobe acrobat file SVP Finance/ 828-6116
Bto top  
Controller's Office/ 828-0388
Cashiering Operations/ 828-2135
Controller's Office/ 828-0388
Technology Services/828-2227
Banner Self Service (SSB) Human Resources/ 827-1786
Banner Self Service Guide adobe acrobat file Human Resources/ 827-1786
HR Benefits/ 225-4196
Broadcast E-mails, Guidelines for Technology Help Desk/ 828-2227
Budget Operations Budget & Resource Analysis/ 828-8954
Budget Operations Home Page Budget & Resource Analysis/ 828-8954
Budget Development 2006-08  Budget & Resource Analysis/ 828-8954
Creative Services/ 828-1463
Business Services/ 828-0416
Office of the Provost/ 828-1345
Cto top  
Campus ConnectorParking & Transportation/ 828-PARK
Campus PoliceUniversity Police/ 828-1196 or 828-1234
Car RentalEnterprise Rental/ 367-6987
Career Center Recruitment Coordinator/ 828-1645
Cash Collection Point List adobe acrobat file Cashiering Operations/ 828-8774
Cash Operations Cashiering Operations/ 828-8774
Cash Receipting Cashiering Operations/ 828-8774
Catering Dining Services/ 828-1148
Cell PhonesVCUnet/ 828-4331
Human Resources/ 828-1716
Human Resources/ 828-1716
Classified and Wage Separation and Discipline adobe acrobat file Human Resources/ 828-1716
Code of Conduct for Business Practices, University adobe acrobat file SVP Finance/ 828-6116
Collection of Past Due Accounts other than Tuition and Student Fees Collection Unit/ 828-0737
Collection Services, State Contract Collection Unit/ 828-0737
Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education Procurement & Payment/ 828-1077
Communication Media Guidelines adobe acrobat file Human Resources / 828-0177
Compensation ManagementHuman Resources/ 828-3722
SVP Finance/ 828-6116
University Controller/ 828-5470
Academic / 828-6650; MCV/ 828-9843
Procurement & Payment/ 828-1077
TS Help Desk/ 828-2227
Computer Repair Technology Services 827-0207
Computer Security and Virus Protection Technology Services/ 828-8680
Computer Use Enforcement Procedures Technology Services/ 828-1177
Computer Viruses TS Help Desk/ 828-2227
Computing and Network Resources Use Policy Technology Services/ 828-1177
Conflicts of Interest and Annual Statement of Economic Interest Disclosure adobe acrobat file Human Resources/ 828-0177
Conflict of Interest Policy: Procedures for Compliance with the Virginia State and Local Conflict of Interest Act Office of the Provost/ 828-1345
Contracts, Individuals Authorized to Sign adobe acrobat file Procurement & Payment/ 828-1077
Contracts and Other Documents, Authorizing Certain University Officers and Employees to Execute adobe acrobat file SVP Finance/ 828-6116
Contribution Policy, Acceptance and Administration of adobe acrobat file Controller's Office/ 828-5470
Controller's Home PageController's Office/ 828-5470
Corporate Purchasing Card Procurement & Payment/ 828-1077x111
Corporate Travel Card  Procurement & Payment/ 828-1077
Cost Accounting Standards Grants & Contracts/ 828-1404
Cost Sharing Policy Grants & Contracts/ 828-1404
Crime ReportingUniversity Police/ 828-1196
Criminal Conviction Investigations Policy adobe acrobat file Human Resources/ 828-0177
Criteria for Identifying Other Eligible Veterans (HR)adobe acrobat file Human Resources/ 828-1786
Dto top  
Data WarehouseReporting Center/ 828-6950
Debt Management Debt & Investments/ 828-6533
Debt Set-off ProgramCollection Unit/ 828-0737
Declaration of Financial Emergency Office of the Provost/ 828-1345
Dedicated Accounts Budget & Resource Analysis/ 828-8954
Financial Reporting/ 828-4942
Departmental Petty CashAccounts Receivable/ 828-4538
Departmental Record Keeping Technology Services/ 828-1177
Deposit and Control of University Monies Controller's Office/ 828-0388
DHHS Colleges & Universities Rate Agreement adobe acrobat file Controller's Office/ 828-5757
Digital Image Composites (VCU Card) West/ 828-8855; East/ 827-Card(2273)
Dining ServicesDining Services/ 828-1148
Direct Deposit (Payroll) FAQs  Payroll Services/ 828-0742
Directory VCUNet/ 828-4331
Disbursement Operations Treasury Services/ 828-2138
Drug Free Schools and Workplace Policy adobe acrobat file  Office of the Provost/ 828-1345
Eto top  
Educational and Training Opportunities Policies adobe acrobat file Human Resources/ 828-0177
EEO/AA Services EEO/AA/ 828-1347
Effort ReportingGrants & Contracts/ 828-8104
e~Print Financial Report Distribution Banner Finance Help Desk/ 828-0388
Electronic Information Systems and Equipment Use Guidelines adobe acrobat file Human Resources/ 828-0177
Eligible Veterans, Criteria for Identifying adobe acrobat file Human Resources/ 828-0177
E-mail AcademicTS Help Desk/ 828-2227
E-mail Health SciencesUCS-MCV/ 828-9842x132
E-Mail Accounts, Managing TS Help Desk/ 828-2227
Employee Fraud, Waste and Abuse Hotline (800) 723-1615
Employee Health ServicesEmployee Health Services/ 828-0584
Employee Identification (VCU Card) adobe acrobat file Human Resources/ 828-0177
Employee Relations Assistance Employee Relations/ 828-1510
Employee Suggestion ProgramHR Reward & Recognition/ 828-8525
Human Resources/ 828-0177
Human Resources/ 828-3722
Employment Action Codes and Hiring Checklist adobe acrobat file Human Resources/ 828-3722
Employment, Promotion and Transfer Policy adobe acrobat file Human Resources/ 828-3722
Endowed Chairs and Professorships, Policy for Private Support adobe acrobat file Office of the Provost/ 828-1345
Entrepreneurial Program Tuition Agreement Guidelines adobe acrobat file Budget & Resource Analysis/ 828-8954
Environmental Health and Safety Home Page OEHS/ 828-6347
Equipment Definitions  Financial Reporting/ 828-0388
Ethical Conduct of Human Subjects Research Office of Research/ 827-1735
Ethics in Public Contracting Controller's Office/ 828-0388
(Allowable) Expenditures and Necessary Documentation Controller's Office/ 828-0388
Fto top  
Facilities and Administrative Cost Rates Cost Analysis/ 828-5756
Facilities Management Home Page Facilities Management/ 828-9647
Facilities Management Planning & Design Services Facilities Management/ 828-0182
Facility ProblemsFacilities Management/ 828-9444
Faculty Appointments (Affiliate) Policy and Procedures adobe acrobat file Office of the Provost/ 828-1345
Faculty Bonus Award Policy adobe acrobat file Office of the Provost/ 828-1345
Faculty Grievance and Appeal Procedures Office of the Provost/ 828-1345
Faculty Handbook Office of the Provost/ 828-1345
Faculty Performance, Annual Assessment Office of the Provost/ 828-1345
Faculty-Policy for Administrative and Professional Faculty and Faculty Holding Administrative Appointments Office of the Provost/ 828-1345
Faculty Promotion and Tenure Policies and Procedures (See Faculty Track Transfers Guidelines) Office of the Provost/ 828-1345
Faculty Resources Employee Relations/ 828-1510
Faculty Retirement/Severance Options Office of the Provost/ 828-1345
Faculty Roles and Rewards Policy Office of the Provost/ 828-1345
Faculty Salary Administration Guidelines adobe acrobat file Office of the Provost/ 828-1345
Faculty Search Process Handbook adobe acrobat file VCU EEO/AA/ 828-1347
Faculty Sick Leave Reporting Policy adobe acrobat file Office of the Provost/ 828-1345
Faculty/Staff Advisory Regarding Public Testimony Government Relations/ 828-1235
Faculty & Staff Discounts Human Resources/ 828-1533
Faculty Track Transfers Guidelines (Companion Guide to Faculty Promotion and Tenure Policies and Procedures) adobe acrobat file Office of the Provost/ 828-1345
Faculty VacanciesEEO/AA/ 828-1347
Family and Medical Leave Act (FMLA) Information Employee Relations/ 828-1510
Finance Banner Access Controller's Office/ 828-0388
Financial Emergency Policy, Declaration of BOV approved Office of the Provost/ 828-1345
Financial Management of Service Centers Grants & Contracts/ 828-1404
Financial Policies Controller's Office/ 828-0388
Financial Reporting, Fixed Assets & General Accounting Financial Reporting/ 828-5479
Financial Statements, University adobe acrobat file University Controller/ 828-5470
Financial Systems/ 828-1177
Procurement & Payment/ 828-1077
Financial Reporting/ 828-0848
Fixed Asset Fines adobe acrobat file Financial Reporting/ 828-0848
Foreign Currency Wire Transfers Procurement & Payment/ 828-1077
Foreign Visitors Loan Program Loan Management/ 828-4538
Foundations, Relationship with BOV approved Controller's Office/ 828-0388
Fraud, Reporting Potential Controller's Office/ 828-0388
Fringe Benefit RatesCost Analysis/ 828-5756
Gto top  
Gifts of Art, Policy on Office of the Provost/ 828-1345
Goods and ServicesProcurement & Payment/ 828-1077
Graduate School/ 828-6916
Grants & Contracts/ 828-1404
Grants & Contracts/ 828-1404
Grants & Contracts/ 828-1404
Grants & Contracts/ 828-1404
Grants & Contracts/ 828-1404
Office of the Provost/ 828-1345
Human Resources/ 828-1510
Hto top  
Health Insurance HR Benefits/ 225-4196
HEETF  Property Management/ 828-0848
Hiring Classified and Hourly Staff Human Resources/ 828-1716
Holiday Schedule Human Resources/ 827-0177
Honor System Policy adobe acrobat file Office of the Provost/ 828-1345
Honorariums, Payments for (Policy 7.41) adobe acrobat file Procurement & Payment/ 828-1077
Honorary Degree Policy adobe acrobat file Office of the Provost/ 828-1345
Hourly Staff HiringHuman Resources/ 827-1812
HR Banner AccessHuman Resource Systems/ 828-2111
Human Resources Home Page Human Resources/ 828-4067
Human Resources Policies Human Resources/ 828-1510
Ito top  
Independent Contractor Policy adobe acrobat file Procurement & Payment/ 828-1077
Indirect Cost Rates Cost Analysis/ 828-5757
Information Security Technology Services/ 828-1177
Injuries and Illness, Procedures for Reporting (Workers' Comp) Human Resources/ 828-1533
Instant HRHuman Resources/ 828-1534
Institutional Memberships Controller's Office/ 828-0388
Insurance Procedures Risk Manager/ 828-7531
Intellectual Property Policies Technology Services/ 828-1177
Internal Controls, Maintenance of Adequate Controller's Office/ 828-0388
Internal Control Monitoring Financial Reporting/ 828-0388
Internal Control Standards, ARMICS Financial Reporting/ 827-1630
Internet and Communication Software TS Help Desk/ 828-2227
Investment Objectives, Policies and Guidelines for the Operating Pool adobe acrobat file Debt & Investments/ 828-6533
IRS Tax Exemption Letter adobe acrobat file Controller's Office/ 828-5470
Jto top  
Job Opportunities Human Resources/ 828-1716
Job Share Guidelines adobe acrobat file Human Resources/ 828-1716
Kto top  
Lto top  
Leasing (Property) Procedures Real Estate & Insurance/ 828-4933
Leave Policies and Programs HR Leave Administration/ 828-1712
Leave Reporting, Faculty and Staff HR Leave Administraton/ 828-1712
Leave Share Program Guidelines adobe acrobat file HR Leave Administration/ 828-1712
Lock ShopFacilities Management/ 828-0518
Lodging and Meal Approval Requirements Procurement & Payment/ 828-1077
Lotus NotesTS Help Desk/ 828-2227
Mto top  
Mail ServicesBusiness Services/ 828-2407
Mail Services Guide Business Services/ 828-2407
Maintenance and Release of Employment and Personal Information adobe acrobat file Human Resources/ 827-1770
Media Support Services West/ 828-3400; East/ 828-1098
Mediation Employee Relations/ 828-1510
MCV FoundationMCV Foundation/ 828-9734
Misconduct in Research and Scholarly Activities, Policies and Procedures Office of the Provost/ 828-1345
Moving and Relocation Expenses (Policy 7.60) adobe acrobat file Procurement & Payment/ 828-1077
Multimedia RoomsMedia Support Services/ 828-1098
Nto top  
Network ConnectionsVCUnet/ 828-4331
New Employee Checklist adobe acrobat file Human Resources/ 827-1794
New Employee Packet for Supervisors adobe acrobat file Human Resources/ 827-1794
Nomenclature Guidelines Creative Services/ 828-8172
Oto top  
Occupational Injuries Employee Health Services/ 828-0584
Office Closing Policy adobe acrobat file Human Resources/ 828-0177
(University) Officials and Employees Authorized to Execute Contracts/Documents adobe acrobat file SVP Finance/ 828-6116
Operating Pool-Investment Objectives, Policies and Guidelines adobe acrobat file Debt & Investments/ 828-6533
Ordering Goods and Services adobe acrobat file Procurement & Payment/ 828-1077
OSA Coordination Controller's Office/ 827-1629
Outside Professional Activity and Employment Policy, Research and Continuing Education Office of the Provost/ 828-1345
Overload Jobs adobe acrobat file HR Leave Administration/ 828-1712
Overtime Guidelines adobe acrobat file HR Leave Administration/ 828-1712
Overtime Leave Option adobe acrobat file HR Leave Administration/ 828-1712
Pto top  
Parking and TransportationWest/ 828-8726; East/ 828-0501
Paying Invoices adobe acrobat file Procurement & Payment/ 828-1077
Payment Methods for Non-Employees and Employees (Summary) adobe acrobat file Human Resources/ 828-1510
Payroll Services Payroll Services/ 828-0740
Personal Service Agreements adobe acrobat file Procurement & Payment/ 828-1077
Petty Cash ProceduresAccounts Receivable/ 828-4538
Phone BookVCUNet/ 828-4331
Police University Police/ 828-1196 or 828-1234
Policy and Implementation Procedures Assurance Services/ 828-2336
Policy on Creating and Establishing University Policy Assurance Services/ 828-2336
Position Control Budget & Resource Analysis/ 828-8954
Printing ServicesCreative Services/ 828-1463
Probationary Period Manager Overview adobe acrobat file Human Resources/ 828-1510
Procurement and Payment  Procurement & Payment/ 828-1077
Property Custodian Quick Reference Guide Property Management/ 828-0848
Property Loss or Damage, Reporting  Risk Manager/ 828-7531
Purchase Transaction Processing adobe acrobat file Procurement & Payment/ 828-1077
Purchasing Activities Procurement & Payment/ 828-1077
Qto top  
Qatar Financial and Administrative Procedures for Recording Transactions in University and State Financial Systems adobe acrobat file SVP Finance/ 828-6116
VCU Qatar Financial and Administrative Policies adobe acrobat file SVP Finance/ 828-6116
Rto top  
Receivable Reporting Procedures Treasury Reporting/ 828-2135
Recognition of Donors and Friends, Policy Guidelines for Office of the Provost/ 828-1345
Record Retention and Management Client Services/ 828-2103
Recycling Facilities Management/ 828-9444
Release of Employment Information Policy adobe acrobat file Human Resources/ 225-4196
Rental SpaceReal Estate Services/ 828-0004
Rental VehiclesParking & Transportation/ 828-8726
Repair and Replacement Reserves University Controller/ 828-5470
Reporting Center @ VCU Reporting Center/ 828-7212
Research Computing Technology Services/ 828-2227
Research Computing Access Technology Services/ 828-2227
Reserving a Room - Student Commons Reservations Manager/ 828-9502
Reserving a Room - Teleconferencing Media Support Services/ 828-1098
Retirement HR Benefits/ 827-1770
Retirement Plans-Investment Policy Statement (VCU) HR Benefits/ 827-1770
Return to Work adobe acrobat file HR Benefits/ 827-1770
Returned ChecksCashiering Operations/ 828-2135
Reward and Recognition Program HR Reward & Recognition/ 828-8525
Rules and Procedures of Virginia Commonwealth Universityadobe acrobat file Office of the Provost/ 828-1345
Repair and Replacement Reserve Administrative Policy adobe acrobat file Controller's Office/ 828-0388
Sto top
 
Safety Procedures OEHS/ 828-6347
Salary Supplement Policy adobe acrobat file Human Resources/ 827-1770
Sales of Goods and Services Controller's Office/ 828-0388
Scholarships and Other Payments to Students adobe acrobat file Procurement & Payment/ 828-1077
Secure Mail Handling Business Services/ 828-2407
Separating Faculty and Staff and others With No Recent Payroll Activity adobe acrobat file Human Resources/ 827-1770
Separation and Discipline Policy (Classified and Wage) adobe acrobat file Human Resources/ 827-1770
Separation Guidelines adobe acrobat file Payroll Services/ 828-0740
Service Award ProgramHR Reward & Recognition/ 828-8525
Sexual Harassment, University Guidelines on Prohibition EEO/AA/ 828-1347
Shuttle Bus Schedules Parking & Transportation/ 828-PARK
Sick Leave Reporting Policy, Faculty adobe acrobat file Office of the Provost/ 828-1345
Signatures on Expenditure Documents Controller's Office/ 828-0388
Small Purchases Procedures Procurement & Payment/ 828-1077
Smoking in the Workplace Policy adobe acrobat file Human Resources/ 828-1510
Software for PurchaseOnline @ VCU West/ 828-7295; East/ 828-5880
Solicitation Policy adobe acrobat file Human Resources/ 828-1510
Solicitation of Private Funds for Non-Sponsored Program Purposes Policy Office of the Provost/ 828-1345
Sponsored Programs Administration Home Page OSPA/ 828-6772
Sponsored Programs Application and Approval Process Office of Research/ 828-6772
Sponsored Programs-Post Award Grants & Contracts/ 828-8104
Sponsored Programs Agency Salary Caps Grants & Contracts/ 828-8104
SSN, Use of (Maintenance and Release of Employment and Personal Information adobe acrobat file Human Resources/ 828-1510
Standards of Conduct, State Policy DHRM/ 225-2131
State Internet Policy DHRM/ 225-2131
State Vehicle Accident  Risk Manager/ 828-7531
Stationery, OrderingCreative Services/ 828-1463
Strategies for Successfully Recruiting and Hiring a Diverse Faculty adobe acrobat file EEO/AA/ 828-1347
Stock GiftsTreasury Services/ 828-6533
Student HiringCareer Center/ 828-1645
Student Sexual Misconduct Policy adobe acrobat file Office of the Provost/ 828-1345
Study Research Leave Policy adobe acrobat file Human Resources/ 828-1510
Summer School Intersession Compensation Policy adobe acrobat file Community Engagement/ 828-8824
Surplus PropertyFacilities Management/ 828-9444
Systematic Review of Undergraduate Programs-Guidelines CIE/ 827-0932
Tto top  
Tax-Deferred Annuity (TDA) Program HR Benefits/ 225-4196
Technology Services Help Desk TS Help Desk/ 828-2227
Technology Services Knowledge Base TS Help Desk/ 828-2227
Technology Services NewsTS Help Desk/ 828-2227
Telephones and PagersVCUnet/ 828-4331
Temporary Workforce Reduction Guidelines adobe acrobat file Human Resources/ 828-1510
Textbook Adoptions Guidelines and Procedures (Companion Guide to Textbook Sales Policy) adobe acrobat file Office of the Provost/ 828-1345
Textbook Sales Policy (See Also Textbook Adoptions Guidelines and Procedures) adobe acrobat file Office of the Provost/ 828-1345
Threat Assessment and Violence Prevention Policy adobe acrobat file Human Resources/ 828-1510
Time Entry Processing Schedule Payroll Services/ 828-0740
Trademark and Licensing Policies and Procedures Retail Stores/ 828-1180
Travel Advances Procurement & Payment/ 282-1077
(Travel Card and Travel Advances (Policy 7.37 and 7.38) adobe acrobat file Procurement & Payment/ 282-1077
Travel Expenses adobe acrobat file Procurement & Payment/ 828-1077
Travel Procedures (Policy 7.30)  adobe acrobat file Procurement & Payment/ 282-1077
Travel TipsProcurement & Payment/ 828-1077
Treasury Services Home PageTreasury Services/ 828-6533
Treatment of Administrative and Clerical Costs for Sponsored Agreements Grants & Contracts/ 828-8104
TS Financial Systems Financial Systems/ 828-2111
Tuition Waiver Application-Adjunct Faculty adobe acrobat file Academic Finance/ 828-6349
Tuition Waiver Application-Adjunct Faculty Word Document Academic Finance/ 828-6349
Tuition Waiver Fact Sheet-Adjunct Faculty adobe acrobat file Academic Finance/ 828-6349
Tuition Waiver and Instructions Word Document Training & Development/ 828-0179
Tuition Waiver Policy adobe acrobat file Human Resources/ 828-1510
Uto top  
Unemployment Compensation Unemployment Compensation/ 828-1533
University Code of Conduct for Business Practices adobe acrobat file SVP Finance/ 828-6116
University Computer CenterUCC/ 828-1802
University Council, Bylaws Office of the Provost/ 828-1345
University PoliceUniversity Police/ 828-1234 or 828-1196
Vto top  
VCU Aries Project Aries Project Director, 828-9954
VCU CardWest/ 828-8855; East/ 827-Card(2273)
VCU Directory VCUNet/ 828-4331
VCU Intellectual Property Foundation OTT/ 828-5188
VCU FoundationVCU Foundation Services/ 828-1638
VCU LogoUniversity Outreach/ 828-1463
VCU Mail AnywhereTS Help Desk/ 828-2227
VCU Qatar Financial and Administrative Procedures for Recording Transactions in University and State Financial Systems adobe acrobat file SVP Finance/ 828-6116
VCU Qatar Financial and Administrative Procedures for Recording Transactions in University and State Financial Systems adobe acrobat file SVP Finance/ 828-6116
VCU View University News Services/ 828-1231
VCU PoliceUniversity Police/ 828-1234 or 828-1196
VCU Real Estate Foundation VCU Foundation Services/ 828-1638
VCU School of Engineering Foundation VCU Foundation Services/ 828-1638
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