The following is an alphabetical index to Virginia Commonwealth University's financial, operational and administrative policies and procedures.

Policies establish overarching philosophies that govern and have broad application throughout the University community. There are two distinct types of University Policy: Board of Visitors Approved Policies and Administrative Policies. Both are mandatory.

Procedures are defined, mandatory series of steps established to accomplish a particular policy.

Guidelines suggest how policies should be accomplished and represent the recommended course of action.

To ensure the quality and relevance of the information, please notify the Toolkit Coordinator of any broken links.

This page is continually updated, please check back soon.

Scan the list alphabetically: click on the letter below that corresponds to the first letter of the policy/procedure you are searching for in order to go to the section of the index starting with that letter. Scroll to the policy/procedure you are searching for. Click on any to return to the top of this page.

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- Indicates Virginia Commonwealth University Board of Visitors' approved policy.

A____________________________________________________________

• Academic Rights & Responsibilities
• Acceptance and Administration of Contributions Policy
• Access Control Policy
• Accounting for Cost Sharing
• Adjunct Faculty Resources
• Administrative and Professional Faculty and Faculty Holding Administrative Appointments Policy
• Affiliate Faculty Appointments Policy and Procedures
• Affirmative Action 
• Alcohol and Drug Policy
• Alternative Dispute Resolution
• Administrative Dispute Resolution
• Americans with Disabilities Act (ADA)
• Annual Assessment of Faculty Performance Policy
• ARMICS
• Art on Campus
• Authorizing Certain University Officers and Employees to Execute Contracts and Other Documents 

B____________________________________________________________

• Banking Relationships
• Broadcast E-mails, Guidelines for
• Budget Operations
• Bylaws, The University Council

C___________________________________________________________

• Cash Operations
• Cash Receipting, Policies & Procedures
• Cell Phone Policy and Implementation Procedure
• Classified Salary Administration Plan Policy - Phase 2
• Classified and Wage Separation and Discipline
• Code of Conduct for Business Practices, University
• Code of Ethics, University
• Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education
• Communication Media Guidelines
• Compliance Concerns, Procedure for Reporting
• Computer Use Enforcement Procedures
• Computing and Network Resources Use Policy
• Conflicts of Interest and Annual Statement of Economic Interest Disclosure
• Conflict of Interest Policy: Procedures for Compliance with the Virginia State and Local Conflict of Interest Act
• Contracts and Other Documents, Authorizing Certain University Officers and Employees to Execute
• Contribution Policy, Acceptance and Administration of
• Corporate Purchasing Card Policy 
• Corporate Travel Card Policies and Procedures
• Cost Accounting Standards
• Cost Sharing Policy
• Criminal Conviction Investigations Policy

D___________________________________________________________

• Debt Management Policy
• Declaration of Financial Emergency
• Deficit Account Balances Policy
• Departmental Record Keeping
• Deposit and Control of University Monies
• Direct Deposit Guidelines
• Drug Free Schools and Workplace Policy  

E___________________________________________________________

• Educational and Training Opportunities Policies
• Electronic Information Systems and Equipment Use Guidelines
• Eligible Veterans, Criteria for Identifying
• Employee Identification (VCU Card)
• Employee versus Independent Contractor Guidelines
• Employment, Promotion and Transfer Policy
• Endowed Chairs and Professorships, Policy for Private Support
• Entrepreneurial Program Tuition Agreement Guidelines
• Equipment Definitions for Consumable Versus Capital Expenditures
• Ethical Conduct of Human Subjects Research
• Ethics in Public Contracting
• (Allowable) Expenditures and Necessary Documentation 

F___________________________________________________________

• Faculty Appointments (Affiliate) Policy and Procedures
• Faculty Bonus Award Policy
• Faculty Grievance and Appeal Procedures
• Faculty Handbook
• Faculty Performance, Annual Assessment
• Faculty-Policy for Administrative and Professional Faculty and Faculty Holding Administrative Appointments
• Faculty Promotion and Tenure Policies and Procedures (See Faculty Track Transfers Guidelines)
• Faculty Retirement/Severance Options
• Faculty Roles and Rewards Policy
• Faculty Salary Administration Guidelines
• Faculty Search Process Handbook
• Faculty Sick Leave Reporting Policy
• Faculty/Staff Advisory Regarding Public Testimony
• Faculty Track Transfers Guidelines (Companion Guide to Faculty Promotion and Tenure Policies and Procedures)
• Family and Medical Leave Policy
• Financial Emergency Policy, Declaration of
• Financial Management of Service Centers
• Financial Policies
• Fixed Asset Fines
• Fixed Asset Policies
• Foreign Visitors Loan Program
• Foundations, Relationship with
• Fraud, Reporting Potential 

G___________________________________________________________

• Gifts of Art, Policy on
• Graduate Fellowships and Assistantships, Policy Statement on
• Grants and Contracts Account Management
• Grants and Contracts Accounting Policies and Procedures
• Grants and Contracts Exhibits
• Grants and Contracts Reference Handbook
• Grievance-Faculty
• Grievance-Staff

H___________________________________________________________

• HEETF Guidelines
• Hiring Classified and Hourly Staff, Guide To
• Honor System Policy
• Honorariums, Payments for (Policy 7.41)
• Honorary Degree Policy
• Human Resources Policies

I___________________________________________________________

• Independent Contractor Policy
• Information Security
• Injuries and Illness, Procedures for Reporting (Workers' Comp)
• Institutional Memberships
• Insurance Procedures
• Intellectual Property Policies
• Internal Controls, Maintenance of Adequate
• Internal Control Standards, ARMICS
• Investment Objectives, Policies and Guidelines for the Operating Pool 

J___________________________________________________________

• Job Share Guidelines

K___________________________________________________________

L___________________________________________________________

• Leasing (Property) Procedures
• Leave Reporting, Faculty and Staff
• Leave Share Program Guidelines
• Lodging and Meal Approval Requirements

M___________________________________________________________

• Mail Services Guide
• Maintenance and Release of Employment and Personal Information
• Misconduct in Research and Scholarly Activities, Policies and Procedures
• Moving and Relocation Expenses (Policy 7.60)

N___________________________________________________________

• Nomenclature Guidelines

O___________________________________________________________

• Office Closing Policy
• (University) Officials and Employees Authorized to Execute Contracts/Documents
• Operating Pool-Investment Objectives, Policies and Guidelines
• Outside Professional Activity and Employment Policy, Research and Continuing Education
• Overload Jobs
• Overtime Guidelines
• Overtime Leave Option

P___________________________________________________________

• Parking Guidelines
• Payment Methods for Non-Employees and Employees (Summary)
• Payments, Vendors
• Payroll Policies and Guidelines
• Payroll Transactions
• Personal Service Agreements (Procurement & Payment Policy 7.41)
• Petty Cash Procedures
• Policy and Implementation Procedures
• Policy on Creating and Establishing University Policy
• Position Control
• Purchase Transaction Processing
• Purchasing Activities

Q___________________________________________________________

• Qatar Financial and Administrative Procedures for Recording Transactions in University and State Financial Systems
• VCU Qatar Financial and Administrative Policies

R___________________________________________________________

• Receivable Reporting Procedures
• Recognition of Donors and Friends, Policy Guidelines for
• Record Destruction
• Record Retention
• Record Storage
• Release of Employment Information Policy
• Retirement Plans-Investment Policy Statement (VCU)
• Return to Work
• Rules and Procedures of Virginia Commonwealth University
• Repair and Replacement Reserve Administrative Policy

S___________________________________________________________

• Safety Procedures
• Salary Supplement Policy
• Sales of Goods and Services
• Separating Faculty and Staff and others With No Recent Payroll Activity
• Separation and Discipline Policy (Classified and Wage)
• Sexual Harassment, University Guidelines on Prohibition
• Sick Leave Reporting Policy, Faculty
• Signatures on Expenditure Documents 
• Small Purchases Procedures
• Smoking in the Workplace Policy
• Solicitation Policy
• Solicitation of Private Funds for Non-Sponsored Program Purposes Policy
• Sponsored Programs Application and Approval Process
• Sponsored Programs-Post Award
• Sponsored Programs Agency Salary Caps
• SSN, Use of (Maintenance and Release of Employment and Personal Information
• Standards of Conduct, State Policy
• State Internet Policy
• Strategies for Successfully Recruiting and Hiring a Diverse Faculty
• Student Sexual Misconduct Policy
• Study Research Leave Policy
• Summer School Intersession Compensation Policy
• Surplus Property Procedures
• Systematic Review of Undergraduate Programs-Guidelines

T___________________________________________________________

• Temporary Workforce Reduction Guidelines
• Textbook Adoptions Guidelines and Procedures (Companion Guide to Textbook Sales Policy)
• Textbook Sales Policy (See Also Textbook Adoptions Guidelines and Procedures)
• Threat Assessment and Violence Prevention Policy
• Trademark and Licensing Policies and Procedures
• Travel Procedures (Policy 7.30)   
• (Corporate) Travel Card and Travel Advances (Policy 7.37 and 7.38)
• Treatment of Administrative and Clerical Costs for Sponsored Agreements
• Tuition Waiver Policy

U___________________________________________________________

• Unemployment Compensation Procedures
• University Code of Conduct for Business Practices
• University Council, Bylaws

V___________________________________________________________

• Vendor Payments
• VCU Qatar Financial and Administrative Procedures for Recording Transactions in University and State Financial Systems
• VCU Qatar Financial and Administrative Policies

W___________________________________________________________

• Wage (Hourly) Employment Policy
• Web Privacy Statement
• Web Publishing Guidelines
• Workers' Compensation Procedures
• Working Offsite Policy

X___________________________________________________________

Y___________________________________________________________

Z___________________________________________________________

Virginia Commonwealth University
Finance and Administration
University Controller's Office
700 W. Grace Street, Suite 3600
P.O. Box 843035
Richmond, VA 23284-3035
Phone: (804) 828-0388 • Fax: (804) 828-1404
E-mail: toolkit@vcu.edu
This page last updated: April 30, 2008